Purchasing Assistant

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Job Title: Purchasing Assistant

Department: Procurement

Reports To: Purchasing Manager

Job Summary

A Purchasing Assistant supports the purchasing or procurement department by helping with the ordering of goods and services, maintaining supplier records, tracking inventory levels, and ensuring timely delivery of materials. This role ensures that the organization obtains quality products at competitive prices while maintaining accurate purchasing documentation.

Key Responsibilities

• Assist in preparing and processing purchase orders.
• Communicate with suppliers regarding pricing, availability, and delivery schedules.
• Maintain and update vendor and product records in the purchasing system.
• Track and follow up on orders and shipments to ensure timely delivery.
• Maintain accurate inventory records and monitor stock levels
• Resolve issues related to incorrect shipments, damaged goods, or billing discrepancies.
• Maintain organized records of invoices, purchase orders, and contracts.
• Support the procurement team with administrative and reporting tasks.

Required Skills and Qualifications

• High school diploma or associate.
• Basic knowledge of purchasing or procurement processes.
• Strong organizational and administrative skills.
• Good communication and negotiation skills.
• Proficiency in Microsoft Excel, Word, and purchasing/ERP software.
• Attention to detail and ability to manage multiple tasks.

Preferred Qualifications

• 1-3 years of experience in purchasing, procurement, or administrative support.
• Familiarity with inventory management systems.
• Experience working with suppliers and logistics coordination.

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