Executive Assistant

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Responsibilities

• Provide administrative support to two partners, including time entry, AmEx reconciliation/expenses, calendar and scheduling management, contacts, bio/website updates, and travel coordination.

• Prepare materials and presentations for speaking engagements, committee work, and professional activities.

• Support recruitment by scheduling partner interviews and organizing candidate materials.

• Assist with preparation for depositions, meetings, and other in‑person and virtual events.

• Manage incoming calls, mail distribution, office supply ordering/stocking, and equipment maintenance.

• Serve as primary point of contact for office vendors and suppliers.

• Maintain shared office spaces daily.

Requirements & Qualifications

• Ability to work independently, prioritize effectively, and adapt to shifting needs.

• Self‑starter with strong initiative and a results‑driven mindset.

• Comfortable working under tight deadlines and in high‑pressure situations.

• Excellent interpersonal, organizational, and communication skills, including strong grammar and proofreading.

• Advanced proficiency in Microsoft Word, Outlook, PowerPoint, Excel, and Adobe.

• Strong team collaborator.

• Proactive in identifying tools and processes to improve partner and office efficiency.

• Ability to handle highly confidential information with professionalism and integrity.

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