Administrative Assistant

The Administrative Assistant provides senior-level administrative and operational support to executive leadership and the Board of Directors. This role ensures smooth day-to-day operations, effective communication, and well-organized governance processes while handling sensitive information with discretion and professionalism.

Key Responsibilities

• Manage executive calendars, meetings, and priorities, serving as a central point of coordination.
• Draft, organize, and maintain correspondence, documents, and confidential records.
• Coordinate meetings, travel, and events, including preparation of materials and logistics.
• Act as a professional liaison between leadership, internal teams, and external partners.
• Track action items, deadlines, and follow-ups to support timely decision-making.
• Oversee general administrative operations for the executive office.

Board Support

• Provide administrative and logistical support for Board and committee meetings.
• Coordinate meeting schedules, agendas, materials, and technology needs.
• Record and maintain accurate meeting minutes and governance documentation.
• Ensure materials are distributed in compliance with governance requirements.
• Maintain confidentiality and professionalism in all Board interactions.

Qualifications

• 3-5 years of experience in administrative or executive support roles.
• Proven ability to handle confidential information with discretion.
• Strong organizational, communication, and time-management skills.
• High attention to detail and ability to manage multiple priorities.
• Proficiency with common productivity and collaboration tools.
• Bilingual Spanish preferred.

Physical Requirements

• Ability to work at a computer for extended periods.
• Occasional lifting of light materials and local travel as needed.