Loan Funding Specialist

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Job Description: Our client, a rapidly expanding independent commodity trading business, is looking for an Office Administrator to support their Houston Headquarters. This individual will play a critical role in ensuring the smooth day-to-day operation of the office while delivering a professional and welcoming environment for employees, clients, and visitors alike.

The ideal candidate is highly organized, proactive, and service-oriented, with the ability to manage multiple priorities in a fast-paced, entrepreneurial environment. This is an excellent opportunity for a detail-oriented professional who thrives in a dynamic environment and enjoys being a key contributor to company culture and operational excellence. This is a permanent opportunity in the Galleria area of Houston. This person will be onsite Monday through Friday normal business hours. Dress code, business casual.

Key Responsibilities

• Serve as the first point of contact for the Houston office, managing reception duties including greeting visitors, handling incoming inquiries, and coordinating meeting room schedules
• Oversee relationships with local office suppliers, ensuring reliable and cost-effective services through proactive vendor management and contract negotiation
• Support business travel arrangements, troubleshoot travel platform issues, and assist with onboarding preferred hotel rates in accordance with company policy
• Manage office supplies and consumables, including ordering, inventory tracking, stock management, and coordinating deliveries
• Prepare meeting rooms and assist with AV or equipment troubleshooting, liaising with IT teams as necessary
• Deliver a seamless onboarding experience for new hires by preparing welcome materials, conducting office tours, and reviewing facilities and safety procedures
• Ensure the daily upkeep and smooth operation of the office environment, coordinating with building management when required
• Act as the primary contact for office access control passes and promptly report and address any security-related issues
• Manage catering vendor relationships to ensure timely and high-quality delivery of office catering services
• Provide administrative support to the leadership team and collaborate with cross-functional stakeholders across departments
• Support internal events and initiatives by assisting with logistics for team-building activities, community engagement efforts, and internal communications
• Partner with global administrative teams to align best practices and maintain consistency across office locations

Qualifications:

• 5+ years’ experience in office coordination, team administration, facilities support, or a similar operational role
• Experience handling reception duties and front-of-house responsibilities
• Excellent organizational and multitasking skills, with strong attention to detail
• Strong interpersonal and communication skills, with a proactive and service-oriented approach

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