Executive Assistant (Full Time Onsite)

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Executive Assistant II

Location: In-Office full-time at their Minneapolis office in Zip Code: 55402

Schedule: 8:30am-5pm, Monday-Friday

Salary: $96,000-$101,000 annually, depending on previous experience

Direct Hire

Industry: Corporate Finance / Investment Banking

Beacon Hill’s client is seeking a highly organized, proactive Executive Assistant II to support senior investment bankers in a fast-paced, transaction-driven environment. This role goes far beyond traditional administrative support-you will function as a trusted partner and operational anchor for your team.

As priorities shift rapidly, your ability to anticipate needs, exercise sound judgment, and maintain absolute professionalism will be critical. You will play an essential role in helping senior leaders stay focused, organized, and effective.

Key Responsibilities

Executive & Calendar Management

• Manage multiple complex calendars for senior executives
• Strategically prioritize scheduling needs and proactively resolve conflicts

Travel & Expense Coordination

• Arrange detailed domestic and international travel itineraries
• Ensure timely and accurate completion of expense reports

Meetings & Events

• Oversee end-to-end planning for meetings and conferences
• Coordinate logistics including space reservations, catering, and A/V support

Communication & Coordination

• Serve as a central point of contact for executives
• Draft and manage polished business communications
• Interface confidently with internal teams and external partners

Leadership & Team Support

• Provide mentorship and guidance within the administrative support group
• Offer coverage and share best practices to support a collaborative, “one firm” culture

Ideal Candidate Profile

Top performers at Beacon Hill’s client share a common mindset: they are proactive, collaborative, and committed to excellence. The ideal candidate will demonstrate:

• Forward-Thinking Initiative: Anticipates needs and acts without being asked
• Team-Oriented Mindset: Actively supports colleagues and embraces shared success
• Precision & Accountability: Delivers error-free work while safeguarding sensitive information
• Business Curiosity: Seeks to understand the M&A deal process and the team’s workflow
• Clear, Professional Communication: Communicates effectively, responds promptly, and manages expectations with confidence

Qualifications & Experience

• 6+ years of experience supporting multiple senior executives in a high-demand corporate environment
• Experience must come from a corporate finance-related organization, such as but not limited to:
• Investment banking
• M&A advisory
• Private equity or private capital advisory
• Corporate finance or similar financial services firms
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Extensive experience with complex calendar and contact management
• Ability to manage executive inboxes and communicate on behalf of senior leaders
• Strong editing and formatting skills for professional presentations and documents
• In-office position with light after-hours email support as needed

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