Facilities/Office Manager

Facilities/Office Manager

Position Summary

Beacon Hill is seeking a Facilities/Office Manager to support daily office operations, facilities coordination, and front‑office administration. This role is critical to maintaining a well‑organized, professional, and efficient workplace environment while supporting leadership and employees across the organization.

The ideal candidate has experience supporting senior‑level executives, coordinating vendors, and managing facility‑related responsibilities. This position requires strong follow‑through, attention to detail, and comfort taking ownership of recurring operational tasks in a fast‑paced environment.

Position Details

Job Type: Full-time, Temporary
Pay Rate: $23-$26 per hour
Schedule: Monday-Friday | Flexible hours (8:00 AM-5:00 PM or 8:30 AM-5:30 PM)
Work Arrangement: Onsite
Start Date: ASAP

Key Responsibilities

Office & Facilities Operations

• Coordinate office supply procurement and maintain organized common areas
• Oversee facility cleanliness and daily office upkeep
• Coordinate external vendors for facility maintenance and services
• Establish and manage maintenance contracts, ensuring service expectations are met
• Support facility safety efforts by identifying risks and coordinating corrective actions

Front Office & Administrative Support

• Serve as the front‑office point of contact, answering incoming calls and greeting visitors
• Coordinate visitor access and escorts as needed
• Manage shared calendars, spreadsheets, and administrative tracking tools
• Support leadership with administrative tasks and special projects

Vendor, Invoice & Expense Support

• Assist with invoice tracking and payment processing for facility‑related expenses
• Support vendor onboarding, including proposal review and contract preparation
• Coordinate expense documentation and administrative reporting

Employee & Office Engagement

• Assist with employee activities and office events
• Support internal communications and day‑to‑day office coordination
• Maintain organized workflows across departments

Additional Responsibilities

• Perform other administrative and operational duties as assigned
• Contribute to continuous improvement of office processes and organization

Systems & Tools

• Microsoft Office / Microsoft 365 (Outlook, Excel, Word)
• Shared calendars and spreadsheets
• Vendor and invoice tracking tools

Qualifications

• High school diploma or GED required
• 2-4 years of experience in senior‑level administrative support, office management, or facilities coordination
• Experience working in fast‑paced, high‑volume environments
• Strong organizational skills with the ability to manage multiple priorities
• Intermediate proficiency in Microsoft Office
• Excellent verbal and written communication skills
• Proactive, self‑starter mindset with strong attention to detail
• Comfortable supporting senior leadership and coordinating vendors

What This Role Offers

• Immediate opportunity to make an operational impact
• Stable, full‑time temporary assignment
• Hands‑on involvement in office and facilities operations
• High visibility supporting leadership and core business functions
• Collaborative, onsite team environment

If you’re ready to make an immediate impact in a fast‑paced environment, apply today!