Office and Administrative Coordinator

Our client is seeking a dependable and detail-oriented Temporary Office & Administrative Coordinator. This is a temporary role focused primarily on administrative support, with the opportunity to assist with light project or invoice-related work if needed.

This position is ideal for someone who thrives in a professional, fast-paced environment and is comfortable stepping into a support role with a defined scope and timeline. Training and knowledge transfer will be provided prior to the leave.

Administrative Support

• Assist with calendar coordination and scheduling
• Support travel arrangements and meeting logistics
• Prepare and submit expense reports accurately and on time
• Manage routine office supply ordering, including monthly Amazon orders
• Provide general administrative assistance to the team as needed

Optional Project & Invoice Support (May Be Assigned)

• Assist with invoice processing and data entry into the accounting system
• Help ensure invoices are coded correctly and routed for approval
• Track invoices and follow up to support timely payment
• Provide support on basic project-related administrative tasks, as needed
• Assist with event coordination and timely distribution of invitations and materials

Systems & Tools

• Use (and receive training on) Coupa for invoice processing and project-related administration, if assigned
• Utilize Outlook for email, scheduling, and communication

• Prior experience in an administrative or office support role preferred
• Comfortable in a temporary assignment with a defined end date
• Strong organizational skills and attention to detail
• Ability to multitask and adapt to changing priorities
• Willingness to take on additional responsibilities as needed
• Experience in a professional or corporate environment