Administrative Assistant

A well-established financial services firm is seeking a Temporary Administrative Assistant to provide short-term coverage in a fast-paced office environment. This role will support a large departmental team of approximately 55 employees and requires strong organization, attention to detail, and the ability to manage multiple priorities with minimal supervision.

Key Responsibilities

• Provide general administrative and operational support to a large team within the department
• Open, sort, scan, and distribute daily mail and packages
• Scan and electronically distribute checks and other financial documents to appropriate staff
• Maintain accurate logs of incoming and outgoing checks, mail, and packages
• Prepare and coordinate outgoing mail, including certified mail and courier services
• Assist with staff requests such as mailing materials to clients and internal teams
• Coordinate secure delivery of deposits and packages in accordance with internal procedures
• Ensure timely communication with staff regarding received items and daily logs

Qualifications

• Highly organized with strong attention to detail and the ability to meet deadlines
• Proven ability to multitask in a high-volume administrative environment
• Self-starter who can work independently with minimal supervision
• Strong written and verbal communication skills
• Proficient in Microsoft Word, Outlook, and Excel
• Typing speed of 40+ WPM preferred
• Comfortable working with numbers and basic data tracking
• Professional, reliable, and team-oriented approach