Project Manager

Summary

This role plans and executes national projects and contract negotiations across office services, office supplies, and other operational areas where services and pricing must be developed, negotiated, and implemented. The position develops and executes project strategies and rollout plans at both local and national levels and supports renovations, relocations, expansions, and construction of physical office spaces across U.S. locations.

Reports To

Director of Operations

Responsibilities

• Assist with or lead new office openings and office relocations, supporting local management by recommending, documenting, and improving operational processes.
• Partner with leadership to evaluate and improve operational functions by gathering information, documenting current processes, analyzing effectiveness, and proposing cost‑effective, standardized solutions.
• Work with external vendors to procure office supplies, maintenance, stationery, and outsourced services by developing RFPs, analyzing responses, and negotiating favorable pricing and service terms.
• Review contracts for appropriate language, terms, and services; coordinate legal review as needed.
• Coordinate and communicate service rollouts (e.g., vending, shipping, maintenance, and other operational programs), including developing timelines, managing internal and external resources, and traveling to sites as required.
• Lead or support office openings by coordinating cross‑departmental teams, managing timelines, and ensuring clear communication with all stakeholders.
• Serve as liaison with IT on operational projects including vendor technology requirements, name change rollouts, and e‑billing initiatives.
• Manage and maintain Operations intranet pages by regularly gathering and updating content.
• Oversee office moves by selecting movers, developing move plans and instructions, and providing on‑site support before, during, and after relocations.
• Perform additional duties and special projects as assigned.

Desired Skills

• Strong interpersonal and communication skills with the ability to interact effectively with staff, leadership, and external vendors.
• Proven ability to manage multiple projects independently in a fast‑paced environment.
• Willingness and ability to travel as needed to support projects across U.S. offices.

Education

Bachelor’s degree required, preferably in Business Administration, Architecture, Construction Management, or a related field.
Equivalent combinations of education and experience will be considered.

Experience

• Minimum of 5 years of experience in operations and project management.
• Demonstrated experience with contract negotiations and advanced analytical skills.
• Advanced proficiency in Microsoft Excel required.

Essential Job Expectations

• Communicate effectively, verbally and in writing, with internal teams, leadership, and third parties.
• Produce timely, accurate, and high‑quality work while meeting deadlines and expectations.
• Foster positive working relationships and comply with organizational policies and practices.
• Ability to work under pressure and manage competing priorities.
• Comfort performing both physical and sedentary tasks, including extended computer work, virtual meetings, and in‑person collaboration.
• Perform other duties, tasks, or projects as assigned.

Physical Demands

Sedentary role requiring occasional lifting of up to 10 pounds. Work primarily involves sitting, with occasional standing and walking.

Work Environment

Work location requirements may be modified at the organization’s discretion. This location requires a 100% Onsite Presense