Accounts Payable Supervisor

This role oversees Accounts Payable (AP) operations to ensure the timely and accurate processing of invoices, payments, and financial reporting. The position drives process improvements, strengthens internal controls, and partners with cross‑functional teams to maintain financial integrity and compliance. It also provides leadership over Europe‑specific AP activities, including EU VAT and reverse‑charge compliance, Intrastat support, adherence to the Late Payment Directive, GDPR‑aligned vendor data management, SEPA and ISO 20022 payment processes, and compliance with EU e‑invoicing mandates. The role further ensures seamless integration and alignment across SAP S/4HANA, PeopleSoft, and Peppol‑enabled systems.

Essential Functions:

• Lead and mentor the AP team, providing guidance, training, and performance evaluations.
• Foster a collaborative environment that enhances team productivity and morale.
• Oversee invoice processing, 3-way/2-way match, exception resolution, and payment disbursements.
• Manage vendor master data, supplier relationships, and timely inquiry resolution.
• Implement and maintain SOPs, internal controls, and compliance standards.
• Perform EU VAT invoice validation, ensuring correct VAT coding, reverse-charge compliance, and mandatory invoice fields.
• Ensure compliance with Europe e-invoicing mandates (Belgium Peppol).
• Support SAP S/4HANA, PeopleSoft, and Peppol integrations for compliant AP processing.
• Ensure SEPA / ISO20022 pain.001 and pain.002 payment processing and accuracy.
• Adhere to EU Late Payment Directive timelines and monitor payment-term compliance.
• Support Intrastat reporting via accurate supplier, value, and goods movement data.
• Ensure GDPR compliance for vendor master data, DPAs, and privacy workflows.
• Ensure EU-mandated electronic invoice retention, authenticity, and integrity requirements.
• Prepare and review AP reports including aging, accruals, and month‑end close activities.
• Work cross-functionally with Procurement, Finance, IT, Tax, and Audit teams to improve processes.
• Participate in system upgrades and review AP requirements for SAP S/4HANA and PeopleSoft.
• Support internal and external audits through documentation, reconciliations, and control evidence.
• Other duties as assigned.

Qualifications:

• Bachelor’s Degree. May consider equivalent work experience in lieu of degree.
• 5+ years of experience in accounts payable, including European AP responsibilities.
• Proficiency in accounting software (e.g., SAP/4HANA, PeopleSoft) and automation tools.
• Strong understanding of EU VAT, reverse-charge rules, EU e-invoicing, SEPA, GDPR, and Late Payment Directive.
• Strong communication, analytical, and organizational skills.
• Experience implementing e-invoicing mandates across EU countries preferred.
• Experience supporting EU VAT refund claims under the 8th Directive preferred.
• Experience with privary compliance audits involving vendor master data preferred.