Patent Administrator/Paralegal

Location: South Shore , MA (on-site training required; hybrid/WFH thereafter)
Practice Area: Intellectual Property / Patents
Reports to: IP Attorneys
Support: 2-3 attorneys

(Must be able to come into office for meetings or if requested)

Overview

Our client is seeking a Legal Administrative Assistant to support a small team of Intellectual Property (IP) attorneys, primarily in the patent practice. This is an excellent opportunity for a motivated legal assistant or paralegal who has an interest in learning and growing within IP law.

Responsibilities

• Provide administrative and legal support to 2-3 IP attorneys
• Prepare and electronically file U.S. patent applications, responses to Office Actions, assignments, and related patent documents (training provided if no prior patent experience)
• Assist with document preparation, proofreading, and formatting
• Manage correspondence with attorneys, clients, and internal team members
• Maintain organized electronic files and docketing support
• Coordinate deadlines and assist with prioritizing attorney workflows
• Perform general legal administrative duties as needed in a fast‑paced environment

Qualifications

• Prior U.S. patent prosecution or IP experience preferred, but not required
• Strong interest in intellectual property law and willingness to learn
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to manage multiple priorities and meet deadlines
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint)

Work Environment & Schedule

• Initial on‑site training required
• Work‑from‑home flexibility available after training period
• Office located south of Boston
• Free parking and on‑site cafeteria

Ideal Candidate Profile

• Legal assistant or paralegal looking to transition into IP
• Someone who is motivated, curious, and eager to grow long‑term with a firm
• Comfortable supporting multiple attorneys and taking ownership of responsibilities