Legal Administrative Assistant

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Legal Administrative Assistant–Maritime Litigation

Description

A national law firm seeks a Legal Administrative Assistant (LAA) to join their Miami office’s Martime Litigation Group.

Position Responsibilities:

• Edit, format, print, and revise letters, memos, reports, forms, labels, and other printed material. Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format.
• Manage attorneys’ calendars, schedule meetings, and coordinate court appearances, depositions, and other out of office matters.
• Facilitate meeting deadlines by providing timely reminders to attorneys.
• File legal pleadings and other documentation with courts and administrative agencies.
• Proofread all documents produced, checking for appropriate formatting, correct spelling, and grammatical error and ensuring that all attachments, exhibits, and enclosures are intact.
• Process time entries and prepare client billing.
• Handle confidential information with discretion and professionalism.
• Communicate with clients, courts, and third-party vendors on behalf of attorneys.
• Support deposition, hearing, and trial preparation including compiling exhibits, preparing binders, and managing logistics.
• Handle expense reimbursements for attorneys.
• Prepare and process check requests and invoices for payment by the Accounting department.
• Proactively build and coordinate relationships with other LAAs and teams.
• Answer phone calls, take messages, and redirect calls when appropriate.
• Perform other duties as assigned.

Qualifications:

• High school diploma or equivalent required; Bachelor’s degree preferred.
• At least three years of experience in a legal administrative or litigation support role.
• Strong working knowledge of local rules related to calendaring and deadlines; ability to rapidly acquire familiarity with relevant court rules and procedures in other jurisdiction
• Proficiency in Microsoft Office Suite and ability to work with legal practice management software and court filing platforms.
• Comfortable using technology and document management tools.
• Willingness and ability to embrace new technology and platforms and the ability to learn new programs and processes quickly.
• Excellent verbal and written communication skills with careful attention to grammar, spelling, and punctuation.
• Detail-oriented, well-organized, and the ability to manage multiple assignments while meeting deadlines.
• Ability to work independently and collaboratively within a team.
• Regular and predictable in-office attendance.

Work Environment

• Full-time position-Monday through Friday with a schedule of 8:30 AM to 5:00 PM or 9:00 AM to 5:30 PM (or as determined based on office needs).
• Operates in a professional office setting using standard office equipment.
• Must be comfortable working in a fast-paced legal environment with shifting priorities.

Position Responsibilities:

• Edit, format, print, and revise letters, memos, reports, forms, labels, and other printed material.
• Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format.
• Manage attorneys’ calendars, schedule meetings, and coordinate court appearances, depositions, and other out of office matters.
• Facilitate meeting deadlines by providing timely reminders to attorneys.
• File legal pleadings and other documentation with courts and administrative agencies.
• Proofread all documents produced, checking for appropriate formatting, correct spelling, and grammatical error and ensuring that all attachments, exhibits, and enclosures are intact.
• Process time entries and prepare client billing.
• Handle confidential information with discretion and professionalism.
• Communicate with clients, courts, and third-party vendors on behalf of attorneys.
• Support deposition, hearing, and trial preparation including compiling exhibits, preparing binders, and managing logistics.
• Handle expense reimbursements for attorneys.
• Prepare and process check requests and invoices for payment by the Accounting department.
• Proactively build and coordinate relationships with other LAAs and teams.
• Answer phone calls, take messages, and redirect calls when appropriate.
• Perform other duties as assigned.

Qualifications:

• High school diploma or equivalent required; Bachelor’s degree preferred.
• At least three years of experience in a legal administrative or litigation support role.
• Strong working knowledge of local rules related to calendaring and deadlines; ability to rapidly acquire familiarity with relevant court rules and procedures in other jurisdictions.
• Proficiency in Microsoft Office Suite and ability to work with legal practice management software and court filing platforms.
• Comfortable using technology and document management tools.
• Willingness and ability to embrace new technology and platforms and the ability to learn new programs and processes quickly.
• Excellent verbal and written communication skills with careful attention to grammar, spelling, and punctuation.
• Detail-oriented, well-organized, and the ability to manage multiple assignments while meeting deadlines.
• Ability to work independently and collaboratively within a team. Regular and predictable in-office attendance.

Work Environment

• Full-time position-Monday through Friday with a schedule of 8:30 AM to 5:00 PM or 9:00 AM to 5:30 PM (or as determined based on office needs).
• Operates in a professional office setting using standard office equipment.
• Must be comfortable working in a fast-paced legal environment with shifting priorities.

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To Apply for this Job Click Here