Administrative Assistant

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Looking for a role where you can stay organized, support a team, and keep the office running smoothly without constant phone traffic? We’re hiring an Administrative Assistant for our client in Rolling Meadows to be the go-to person for daily office operations while also supporting sales and project teams behind the scenes.

This is a great opportunity for someone who enjoys variety in their day, likes staying busy, and takes pride in keeping things organized and on track.

What You’ll Do

• Manage a low volume of incoming calls (typically 5-10 per day) and assist callers with questions
• Handle mail, packages, and deliveries
• Keep office supplies stocked and organized
• Set up simple weekly office orders (like refreshments)
• Welcome and assist vendors and visitors as they arrive
• Support general day-to-day office needs and team requests

• Monitor and respond to incoming bid requests through internal systems
• Upload important documents
• Work closely with sales and project teams to track project progress
• Help prepare and share simple weekly reports

• Assist with contract paperwork when needed

What We’re Looking For

• 3+ years of administrative experience, preferably in the construction industry
• Someone who is organized, reliable, and detail-oriented
• Strong communication and customer service skills
• Ability to juggle multiple tasks and stay on top of priorities
• Comfortable using Microsoft Office (especially Outlook, Word, and Excel)
• Administrative or office experience is helpful, but not required

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