Facilities Coordinator

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Our client, a global real estate management firm, is seeking a Facilities Coordinator 5 to provide comprehensive facilities management services and continuous monitoring of multiple sites for their client, a global technology company, in North Austin. This person will support day-to-day facilities operations and work closely with the Workplace Experience team to ensure smooth execution of operational activities in maintenance and operations, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client relationships ensuring that expected service levels are achieved.

This is a 3 month contract to hire opportunity. The role is fully onsite, Monday through Friday during standard business hours (8:00 AM-5:00 PM), with a 1 hour lunch break and rare overtime opportunities as needed. This person will be required to travel between two work sites, both in North Austin. This position pays up to 25hr when temping and up to 28hr once permanent.

Key Responsibilities:

• Support day-to-day facility operations across multiple sites, ensuring a safe, organized, and efficient workplace environment.
• Manage facility-related tasks, work orders, and small projects from initiation through completion.
• Conduct routine facility walkthroughs to monitor building conditions, workplace standards, and operational readiness.
• Coordinate preventive maintenance, repairs, vendor services, and procurement activities while minimizing disruption to business operations.
• Serve as a primary point of contact for employees, visitors, vendors, service providers, and building management.
• Issue purchase orders, assist with contract administration, and monitor vendor performance to ensure compliance with service standards.
• Process accounts payable and receivable, maintain facility records, and support budgeting, reporting, and variance analysis.
• Coordinate conference room scheduling, meeting support, office logistics, amenities programs, mail services, and workplace events.
• Support reception functions, guest services, access card administration, equipment management, and general office operations.
• Respond promptly to facility requests and work orders while delivering exceptional customer service.
• Maintain accurate operational documentation and identify opportunities to improve workplace experience and operational efficiency.
• Ensure compliance with safety standards, building procedures, company policies, and client service-level expectations.

Qualifications & Skills:

• Associate degree in Facilities Management, Business Administration, Building Management, or related field; equivalent experience considered.
• 2+ years of experience in facilities coordination, property administration, workplace services, hospitality, or a related field.
• Strong customer service, communication, and interpersonal skills.
• Proficiency with Microsoft Office Suite and work order management systems.
• Excellent organizational skills with the ability to manage multiple priorities independently.
• Ability to remain professional and composed in a fast-paced environment.
• Experience coordinating vendors, maintenance activities, and workplace services

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