Facility Coordinator

Location: Greenwich, CT, full time onsite
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Employment Type: Full-Time, Contract-to-hire

Salary: $28-$29 per hour

About the Opportunity

Our client is seeking a highly organized and customer-focused Facility Coordinator to support daily facility operations, administrative functions, and client service needs. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in delivering exceptional service while maintaining accurate records and operational efficiency.

Responsibilities

• Serve as a primary point of contact for building occupants and clients, responding to questions, concerns, and requests in a professional and timely manner.
• Maintain a positive customer experience by fostering a welcoming and service-oriented environment.
• Review vendor and subcontractor proposals, contracts, and related documentation while ensuring compliance with established policies and procedures.
• Generate and manage purchase orders (POs) to support facility operations and vendor services.
• Process security access requests, including badge creation, account setup, and system updates within client platforms.
• Create, track, and coordinate work orders to ensure service requests are completed accurately and efficiently.
• Provide administrative support by maintaining records, entering data, preparing reports, and assisting with operational documentation.
• Coordinate maintenance and repair activities with vendors, contractors, and internal stakeholders.
• Monitor facility conditions and communicate maintenance or operational concerns as needed.
• Assist with the implementation and continuous improvement of facility procedures and operational processes.
• Independently manage workload, prioritize competing responsibilities, and meet deadlines in a dynamic environment.
• Adapt to changing business needs while supporting multiple projects and initiatives simultaneously.

Qualifications

• Previous experience in facilities coordination, property management, operations support, or a related field preferred.
• Experience managing work orders, purchase orders, and security access requests.
• Strong attention to detail and commitment to accuracy in data entry and administrative tasks.
• Excellent organizational, time management, and multitasking skills.
• Proficiency with Microsoft Office applications and facility management systems.
• Strong written and verbal communication skills.
• Ability to work independently as well as collaboratively within a team environment.
• Professional demeanor with a customer-first mindset.
• Reliable, dependable, and committed to delivering high-quality service.