Probate & Estate Administration Paralegal

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Probate & Estate Administration Paralegal

A growing law firm is seeking an experienced Probate & Estate Administration Paralegal to support attorneys in all aspects of estate administration, probate, estate planning, and fiduciary accounting matters. This role is ideal for a detail-oriented professional who thrives in a client-focused environment and can independently manage complex estate matters from initiation through final distribution.

Responsibilities

• Prepare and file probate and estate administration petitions, pleadings, and supporting documents.
• Assist attorneys with estate administration, estate planning, elder law, trust administration, and related Surrogate’s Court proceedings.
• Draft estate planning documents, including wills, trusts, powers of attorney, healthcare directives, and related instruments.
• Serve as a primary point of contact for clients, guiding families through the probate and estate administration process with professionalism and compassion.
• Maintain communication with beneficiaries, fiduciaries, financial institutions, and court personnel.
• Track and reconcile estate bank accounts, investment accounts, debts, and distributions.
• Prepare estate inventories, asset valuations, and supporting financial documentation.
• Manage estate accounting functions, including:
  • Tracking estate receipts, disbursements, and distributions
  • Reconciling financial records and account activity
  • Categorizing capital gains, losses, and expenses
  • Preparing informal and judicial fiduciary accountings for court filings and beneficiary review
• Organize and maintain case files, deadlines, and probate court requirements.
• Support attorneys with guardianship matters and other related trust and estate proceedings as needed.

Qualifications

• 3+ years of experience in probate, estate administration, trust administration, or estate planning.
• Strong understanding of probate procedures, fiduciary accounting, and estate administration processes.
• Experience preparing probate petitions, estate inventories, accountings, and related court filings.
• Excellent written and verbal communication skills with a strong client-service orientation.
• Highly organized with exceptional attention to detail and strong analytical skills.
• Ability to manage multiple matters independently in a fast-paced environment.
• Proficiency with Microsoft Office; experience with estate planning or legal practice management software is a plus.

Preferred Experience

• Preparation of formal and informal fiduciary accountings.
• Experience working with high-net-worth estates and trusts.
• Exposure to elder law and guardianship matters.

Compensation

• Salary: Up to $85,000, commensurate with experience.
• Comprehensive benefits package and opportunities for long-term growth.

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