Front Desk Coordinator

Beacon Hill is seeking a friendly, organized, and proactive Front Desk Coordinator to provide office support for a professional services environment. This role is ideal for someone who enjoys being the go-to person in the office, coordinating meetings and events, supporting employees and visitors, and helping daily operations run smoothly. The successful candidate will be detail-oriented, customer-service-focused, and comfortable managing multiple priorities in a fast-paced setting.

Position Details

• Pay Rate: $20.00 – $22.00 per hour
• Schedule: Monday-Friday, 9:00 AM – 5:00 PM
• Work Arrangement: Onsite

Key Responsibilities

• Welcome visitors and provide a professional first impression for guests and employees
• Answer and direct incoming phone calls and inquiries
• Coordinate conference room schedules, meetings, and employee events
• Order lunches and work with catering vendors for meetings and special events
• Assist with planning and execution of office gatherings and team activities
• Manage office supplies, inventory, and equipment needs
• Organize and maintain common office areas and ensure a professional environment
• Distribute incoming mail and assist with office-wide communications
• Schedule appointments, meetings, and travel arrangements as needed
• Support onboarding activities and coordinate interview logistics
• Process expense reports and administrative documentation
• Assist with invoice processing and general administrative support
• Maintain confidentiality while handling sensitive information
• Provide day-to-day operational support to keep the office running efficiently

Systems & Tools

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Expense management software

Qualifications

• High school diploma or GED required
• Associate degree preferred
• Administrative, office support, receptionist, or coordinator experience preferred
• Strong customer service and interpersonal skills
• Professional, positive, and welcoming demeanor
• Excellent verbal and written communication skills
• Highly organized with strong attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel
• Reliable, dependable, and self-motivated
• Ability to maintain confidentiality and exercise discretion
• Accounting, accounts payable, or invoice processing experience is a plus