Property Administrator

Position Summary

Beacon Hill is seeking a detail-oriented Property Administrator to support day-to-day property management operations. This role provides administrative, lease administration, tenant relations, contract coordination, and financial support to ensure efficient property operations and exceptional tenant service. The ideal candidate is highly organized, customer-focused, and comfortable managing multiple priorities in a fast-paced commercial property management environment.

Position Details

• Job Type: Full-Time
• Pay Rate: $20-$25/hr
• Schedule: Monday-Friday, standard business hours
• Work Arrangement: Onsite
• Start Date: Immediate

Key Responsibilities

• Provide administrative support including correspondence, report preparation, filing, and phone coverage
• Coordinate meetings, tenant events, and special projects as needed
• Support lease administration activities, including tenant communications, insurance tracking, and reporting
• Prepare bid packages, service contracts, and vendor documentation
• Process and code invoices for approval and maintain accurate financial records
• Track contracts and certificates of insurance and monitor renewal deadlines
• Maintain contract administration records and ensure compliance with company procedures
• Monitor property maintenance work orders and prepare status reports
• Administer purchase orders and maintain related documentation
• Maintain lease files, contract records, and property management documentation
• Build positive relationships with tenants and respond to service requests
• Assist with monthly, quarterly, and annual management reporting and budgeting activities
• Process time records, expense reports, tenant bill-back invoices, check requests, and utility meter readings
• Ensure office supplies and operational resources remain adequately stocked
• Create tenant communications, event flyers, and social media content as needed

Systems & Tools

• Property Management Software
• Contract Administration Systems
• Work Order Management Platforms
• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Invoice and Purchase Order Tracking Systems

Qualifications

• 2+ years of administrative, property management, or commercial real estate support experience preferred
• Experience with lease administration, contract coordination, or tenant relations preferred
• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office applications, particularly Excel and Word
• Experience processing invoices, contracts, and vendor documentation
• Ability to manage multiple deadlines while maintaining accuracy and attention to detail
• Customer service mindset with strong relationship-building skills