Senior Administrative Assistant

Position Summary

Beacon Hill is seeking a detail-oriented Administrative Assistant to support daily office operations and ensure efficient workflow across a busy office environment. This role is responsible for managing correspondence, maintaining records, handling administrative tasks, answering phones, processing work orders, and providing general office support. The ideal candidate is organized, professional, and able to manage multiple priorities independently.

Position Details

• Pay Rate: $20-$23/hr
• Schedule: Monday-Friday, 8am-5pm
• Work Arrangement: Onsite
• Start Date: Immediate

Key Responsibilities

• Answer and direct incoming phone calls professionally
• Respond to emails and route inquiries to appropriate departments
• Enter, track, and maintain work orders accurately
• Prepare invoices, reports, memos, letters, and other business documents
• Maintain organized filing systems for records, reports, and corporate documents
• Retrieve and manage company records and documentation as needed
• Sort, distribute, and manage incoming mail, email, and other correspondence
• Order office supplies and monitor inventory levels
• Support basic bookkeeping and administrative accounting functions
• Assist with day-to-day office operations and special projects

Systems & Tools

• Microsoft Office Suite (Word, Excel, Outlook)
• Email and document management systems
• Electronic filing and records management software

Qualifications

• High school diploma or GED required
• 2-4 years of administrative, clerical, or office support experience
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines
• Excellent written and verbal communication skills
• Ability to work independently and exercise sound judgment
• Proficiency with Microsoft Office applications
• Strong customer service and professional phone etiquette skills