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Recruiting Coordinator – Hybrid

Location: Hybrid (1 day per week onsite in Stillwater, MN; 4 days remote)
Pay: $28 – $30/hour
Duration: 6-12 Month Contract
Schedule: Monday-Friday
Start Date: ASAP

Beacon Hill’s client is seeking a Recrutiing Coordinator to support large-scale, class-based hiring initiatives across multiple locations. This role is ideal for a highly organized recruiting or HR professional who enjoys coordinating hiring efforts, managing workforce planning, and building strong relationships across the business.

Supporting approximately 50-200 hiring managers, the Recruiting Coordinator will serve as a key liaison between Recruiting, HR, Operations, and Leadership teams to ensure hiring goals are met and onboarding classes remain fully staffed and workforce-ready.

Key Responsibilities

• Coordinate high-volume and class-based hiring initiatives across multiple locations.
• Manage hiring pipelines and workforce schedules for upcoming onboarding classes.
• Track candidates through the full hiring lifecycle, including interviews, offers, background checks, onboarding, and start dates.
• Utilize Workday to manage candidate activity, track hiring metrics, and monitor class readiness.
• Generate hiring and workforce readiness reports using Workday and Excel.
• Monitor and report on:
  • Interview activity and pending feedback
  • Offer status (pending, accepted, declined)
  • Confirmed starts and class rosters
  • Candidate withdrawals, no-shows, and drop-offs
• Compare hiring results against workforce goals and class capacity, proactively identifying staffing risks.
• Facilitate weekly status meetings with Hiring Managers, Plant Managers, HR Business Partners, Recruiters, and Operations Leadership.
• Identify and resolve hiring bottlenecks related to scheduling, approvals, and onboarding processes.

Qualifications

• 2+ years of experience in recruiting coordination, talent acquisition, HR, workforce planning, or a related field.
• Experience supporting high-volume hiring environments.
• Strong proficiency in Workday or similar applicant tracking systems.
• Advanced Microsoft Excel skills, including reporting and data tracking.
• Strong organizational, communication, and stakeholder management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Detail-oriented with excellent follow-through and problem-solving skills.

If you’re a relationship-driven recruiting professional who thrives on organization, reporting, and keeping hiring efforts moving forward, we’d love to connect with you.

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