Executive Assistant

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Client: Beacon Hill is partnered with a financial services firm.

Location: Denver, CO (Cherry Creek)

Schedule: 5-days onsite per week

Work Arrangement: 6-month contract, strong potential to convert to fulltime

Compensation: $45/hr-$55/hr, commensurate with experience

Position Overview

We are seeking an experienced and highly motivated Executive Assistant to provide dedicated support to a senior executive within a fast-paced, professional organization. This individual will serve as a trusted partner, managing complex priorities, anticipating needs, and developing a strong understanding of the business and its key stakeholders.

The ideal candidate is proactive, polished, highly organized, and comfortable supporting a high-energy executive with a demanding and frequently changing schedule.

Key Responsibilities

• Manage a complex and frequently changing executive calendar, including scheduling, prioritization, and coordination.
• Oversee a high-volume inbox and help ensure important communications and priorities are addressed promptly.
• Coordinate domestic and occasional international travel, including detailed itineraries and last-minute changes.
• Manage expenses and other day-to-day administrative needs.
• Coordinate meetings, travel, and logistics involving senior leadership and key stakeholders.
• Create, edit, and update presentations, business materials, and executive-level documents.
• Utilize PowerPoint and Excel, including PivotTables and VLOOKUPs, to organize and present information.
• Review information and data to identify relevant takeaways and support executive decision-making.
• Handle confidential and sensitive information with a high degree of professionalism and discretion.
• Anticipate needs, follow through on priorities, and proactively address potential issues.
• Build a strong understanding of the organization, its operations, and key relationships.
• Provide flexibility outside of traditional business hours when urgent priorities or executive travel require support.

Qualifications

• 5-10 years of professional experience, preferably supporting C-level or senior executives.
• Experience within financial services, professional services, or another fast-paced corporate environment is strongly preferred.
• Advanced PowerPoint skills and strong Excel proficiency.
• Demonstrated experience managing complex calendars, travel arrangements, inboxes, and expenses.
• Exceptional organizational skills and attention to detail.
• Strong judgment, maturity, professionalism, and discretion.
• Proactive mindset with the ability to anticipate needs rather than wait for direction.
• Ability to manage competing priorities and thrive in a high-energy, deadline-driven environment.
• Willingness to provide schedule flexibility when business needs require it.

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