Contracts Coordinator

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This is a 10‑month contract opportunity (with potential extension or conversion) supporting a confidential, commercial‑stage biopharmaceutical company. The role is a Contracts Coordinator supporting U.S. Brand Marketing within Ophthalmology, working 40 hours per week, onsite in Waltham, MA, at a pay rate of up to $35/hour. This position partners closely with Marketing, Procurement, Legal, and Finance to manage purchase orders, contracts, and vendor workflows in a fast‑paced marketing environment.

Job Responsibilities

• Create, review, and process purchase orders for marketing programs, agencies, events, and promotional activities
• Track PO status, spend, invoicing, and payment activity; serve as a point of contact for marketing vendors
• Support ECP and Speaker Bureau contracting, documentation, tracking, and payment reconciliation
• Manage intake, routing, execution, and tracking of MSAs, SOWs, amendments, and marketing consulting agreements
• Maintain contract records, version control, and renewal timelines
• Facilitate onboarding of marketing vendors and ensure required compliance documentation is collected
• Build and maintain trackers, dashboards, and logs for marketing contracts and spend
• Communicate clearly with cross‑functional partners on timelines, approvals, and workflow status

Candidate Qualifications

• 2+ years of experience in procurement, contracting, marketing operations, or administrative coordination
• Experience processing purchase orders or contracts in a corporate environment
• Highly organized with strong attention to detail and ability to manage high‑volume workflows
• Strong written and verbal communication skills
• Proficiency with Microsoft Office and procurement or contract management systems
• Experience supporting marketing teams or vendors preferred
• Biotech, pharmaceutical, or life sciences experience a plus
• Familiarity with tools such as Coupa, Ariba, SAP, or DocuSign preferred

Qualified and interested candidates are encouraged to apply today for immediate consideration.

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