Executive Assistant to Senior Leadership

Executive Assistant to Senior Leadership

Location: Dallas, TX | Hybrid potential
Type: Direct Hire / Permanent
Salary: $90,000-$100,000 base + 5% bonus

Position Overview

We are seeking an experienced, proactive Executive Assistant to support two senior leaders within a fast-paced Integration & Transformation function. This is a highly visible position for someone who thrives in an energetic environment and enjoys working as a true partner to executive leadership.

The Executive Assistant will manage complex calendars, meetings, travel, expenses, and executive communications while also helping capture action items, drive follow-through, and coordinate cross-functional initiatives and projects.

Key Responsibilities

• Provide high-level administrative and operational support to two senior leaders
• Manage complex calendars, meetings, scheduling, and competing priorities
• Coordinate domestic travel, itineraries, accommodations, and logistics
• Prepare and reconcile expense reports
• Attend meetings, take detailed notes, document action items, and ensure appropriate follow-up
• Prepare agendas, presentations, briefing materials, and meeting documentation
• Help executives prioritize responsibilities and stay organized
• Coordinate meetings and communication across departments and external stakeholders
• Support offsite meetings, leadership events, and other executive activities
• Assist with cross-functional projects and project management initiatives
• Anticipate executive needs and proactively resolve scheduling or operational issues
• Track deadlines, deliverables, and action items to help drive accountability
• Handle confidential and sensitive information with discretion
• Build strong working relationships across leadership teams and departments

Qualifications

• 5+ years of Executive Assistant, executive operations, or high-level administrative experience required
• Previous experience directly supporting senior-level executives
• Strong calendar, travel, meeting, and expense management experience
• Excellent organizational skills and attention to detail
• Strong follow-through and ability to manage multiple priorities
• Comfortable working in a fast-paced, high-energy environment
• Proactive mindset with the ability to anticipate needs without constant direction
• Strong written and verbal communication skills
• Professional executive presence and sound judgment
• Ability to collaborate with executives as a trusted partner and contribute to organization and strategy
• Experience with project coordination or project management is highly desirable
• Proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint
• High school diploma required; bachelor’s degree preferred

Ideal Candidate

The ideal candidate is high-energy, proactive, polished, and extremely organized. This person should be comfortable supporting two dynamic senior leaders, keeping multiple priorities moving, and holding people accountable for follow-up.

This opportunity is especially well suited for an Executive Assistant who enjoys being more than a calendar manager and wants to serve as a strategic partner who helps leadership stay organized, prepared, and focused on execution.

Why This Opportunity?

• Direct-hire opportunity
• $90K-$100K base salary + 5% bonus
• Potential hybrid flexibility in Dallas
• High visibility with senior leadership
• Opportunity to support strategic, cross-functional initiatives
• Combination of executive support and project coordination responsibilities