Executive Assistant/Operations Associate

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A growing finance focused firm in Chicago is seeking an Executive Assistant / Operations Associate to serve as a trusted right hand to the firm’s Partners while supporting the day‑to‑day operations of the business. This is a high‑impact role for a proactive, detail‑oriented professional who thrives in a lean environment and enjoys partnering closely with senior leaders to keep priorities moving and the firm running smoothly.

THE ROLE:

• Act as a right‑hand to the Managing Partners and COO, tracking priorities, follow‑ups, and firmwide initiatives.
• Provide direct executive assistant support to senior leadership, including calendaring, meeting coordination, and preparation, and travel.
• Manage recruiting logistics, onboarding/offboarding, and employee records.
• Coordinate internal culture initiatives, team events, and key milestones.
• Oversee office operations, vendor relationships, subscriptions, and facilities needs.
• Support operational projects such as office changes, system implementations, and process improvements.
• Partner with IT and external vendors to ensure seamless office functionality.

YOU:

• 3+ years of experience in executive support, office management, or operations, ideally in professional services or finance.
• Highly organized with strong follow‑through and the ability to manage competing priorities.
• Polished communicator with sound judgment and discretion.
• Proactive, detail‑driven, and comfortable anticipating leadership needs.
• Proficient in Microsoft Office, Outlook, and Zoom; recruiting or project tools a plus.

DETAILS:

• Hours: 8:30am – 5:00pm CT
• Hybrid: 3-4 days per week in office

This firm offers a competitive compensation and benefits package and the opportunity to work closely with senior leadership in a collaborative, high‑performing environment.

A1437871CHI-PERM_1773274780

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