Executive Assistant Floater

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Our client, a global investment management firm with a location in Boston, is seeking an Executive Assistant Floater to join their team on a 6+ month contract. This hybrid role is 4 days onsite, one day remote, and has hours from 8AM-5PM. It is compensating up to $32/hour, depending on experience. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Responsibilities:

• Provide proactive calendar management for multiple busy executives
• Coordinate domestic and international travel arrangements
• Manage logistics for meetings, client visits, and daily team sessions
• Prepare detail-oriented materials including reports, presentations, and meeting packets
• Handle expense reporting, mail, filing, and general administrative tasks
• Support special projects, events, and visits as needed
• Build strong working relationships with internal and external partners

Qualifications:

• Minimum 2 years of administrative experience in a professional services environment; experience in investment management a plus
• Strong Outlook skills and direct calendar management experience required
• Advanced proficiency in MS Office and comfort learning new technology
• Highly organized with strong attention to detail, accuracy, and follow-through
• Excellent communication skills; polished, professional, and articulate
• Proactive, adaptable, reliable, and able to handle last-minute changes
• Ability to work in a fast-paced environment and meet deadlines
• Positive attitude, professional maturity, and ability to work both independently and collaboratively

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