Temporary Executive Assistant
About the Role
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Our client, a leading private equity firm in Boston, MA, is seeking a highly polished Executive Assistant for a 6‑month maternity leave coverage beginning February 13th and running through August. This role is fully onsite, working 9:00 AM-5:00 PM, it is paying $42/hour and requires someone who is dependable, flexible, and able to support a collaborative admin team.
Key Responsibilities
Calendar & Outlook Management
- Manage complex executive calendars with accuracy and strong judgment
- Schedule meetings quickly while balancing shifting priorities and stakeholder needs
- Assess urgency, understand involved parties, and coordinate efficiently
- Utilize Outlook features to anticipate needs and handle requests proactively
Travel Coordination
- Complete travel requests promptly and accurately
- Review calendars to confirm logistics, meeting details, and locations
- Present efficient flight and hotel options with clear comparisons
- Manage special requests, approvals, and last‑minute changes
- Communicate booking issues quickly and provide practical alternatives
Software & Technical Skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Familiar with OneNote, Adobe PDF tools, and standard office equipment
- Skilled in virtual meeting platforms such as Zoom
- Experienced with expense reporting systems, including Concur
Communication & Team Support
- Provide timely, clear communication with executives and the admin team
- Demonstrate assertiveness when handling time‑sensitive or high‑priority matters
- Manage incoming requests thoughtfully and adapt to individual preferences
- Reduce inbox clutter by consolidating updates and sharing key information efficiently
What They’re Looking For
- Prior Executive Assistant experience supporting senior leaders
- Industry experience in private equity or financial services preferred
- Heavy travel coordination and expense reporting background
- A reliable, consistent presence with minimal time off
- A flexible team player willing to support the broader admin group
- Someone who respects and prioritizes the schedules of other admins
A1443191CP_1773236980
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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