Executive Assistant

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Our client is seeking an experienced and proactive Executive Assistant to support a senior partner in Industrials along with several MD/VP‑level bankers. This role is ideal for someone who thrives in a fast‑paced, high‑volume banking environment, is comfortable interacting with senior corporate executives, and can anticipate needs several steps ahead. Hours are 8:30/9:00am-5:30/6:00pm with some overtime and the schedule is hybrid with four days onsite (Monday-Thursday), including weekly support at their second office location on Wednesdays.

Key Responsibilities:

• Provide administrative support to one senior partner and 3-4 bankers, including extensive calendar management and heavy meeting coordination
• Handle frequent scheduling with public‑company C‑suite executives and their assistants
• Coordinate domestic and international travel, meeting logistics, and itineraries
• Process expenses for multiple team members with accuracy and timeliness
• Draft, edit, and send professional emails on behalf of team members
• Anticipate timing, bandwidth, and workflow considerations to proactively adjust scheduling (e.g., recognizing when a proposed turnaround time is unrealistic and offering alternatives)
• Support deal teams by coordinating internal working sessions, client meetings, and follow‑up communications
• Partner closely with a team of six EAs for cross‑coverage and seamless support

Qualifications:

• 4-10+ years of Executive Assistant experience in professional services; banking experience strongly preferred
• Highly detail‑oriented with strong written communication skills and error‑free execution
• Ability to manage competing priorities and navigate changing demands
• Strong judgment with the ability to anticipate needs and think several steps ahead
• Resourceful and able to work effectively with senior internal and external stakeholders
• Highly adaptable with experience working in a fast‑paced, high‑intensity environment
• Collaborative, team‑oriented mindset; comfortable providing backup to other EAs
• Proficiency with Microsoft Office and comfort learning new systems

Compensation/Benefits:

• $100K-$115K base salary + paid overtime + discretionary bonus
• Medical benefits with multiple plan options, dental and vision coverage
• Wellness program and contributions to HSA or reduced POS premiums
• FSA options for health and dependent care
• 401(k) with employer match
• PTO package

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