Facilities Coordinator

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We are seeking a proactive and detail-oriented Facilities Coordinator to support day-to-day operations, monitor performance, and coordinate a small team of multi-skilled operatives. This role requires strong communication and organizational skills, as you’ll work closely with clients, landlords, managing agents, and vendor partners to ensure smooth facility operations and exceptional service delivery.

Key Responsibilities:

• Support, monitor, and coordinate a small team of multi-skilled operatives.
• Build and maintain strong relationships with key client stakeholders, landlords, managing agents, and vendors.
• Assist in managing contractors on-site to ensure compliance with standards and expectations.
• Support vendor procurement and service agreements as needed.
• Manage purchase orders and assist with financial reporting, accruals, and finance trackers.
• Conduct site inspections, assessments, and regular safety audits to maintain high operational standards.
• Assist in implementing property risk management programs and industry best practices.
• Maintain facilities in excellent working condition and appearance.
• Support disaster recovery and business continuity initiatives.
• Prepare management reports and assist with ongoing projects.
• Meet or exceed Key Performance Indicators (KPIs) and Service Level Agreements (SLAs).

Qualifications & Skills:

• Bachelor’s degree in a related field preferred.
• Strong proficiency in Microsoft Word, Excel, and Outlook.
• Excellent verbal and written communication skills.
• Strong organizational abilities and attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.
• Self-motivated with a confident, energetic, and professional attitude.
• Flexible and able to manage multiple priorities effectively.

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