Executive Assistant/Office Manager

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Our client is seeking a proactive and highly adaptable Executive Assistant/Office Manager to support two Co‑Founders and the broader leadership team within a fast‑growing health‑tech startup. This role is ideal for someone who thrives in a scrappy, high‑accountability environment and enjoys being the organizational anchor of the office. Hours are 9:00/10:00am-5:00/6:00pm with flexibility for earlier meetings. The position is hybrid with three days onsite.

Key Responsibilities:

• Provide administrative support including heavy calendar management for Co‑Founders and select executives
• Coordinate end‑to‑end interview logistics including scheduling, onsite hosting, debriefs, and assignment tracking
• Support employee onboarding, ensuring a seamless experience from offer to first week
• Oversee all office operations including vendor coordination, stocking supplies and snacks, managing deliveries, and maintaining a productive workspace
• Own office culture initiatives including monthly team‑bonding events, offsite planning, swag ordering, gifting, and celebrations
• Assist with setup and troubleshooting of office technology including TVs, phones, and conference room systems
• Coordinate travel for sales, marketing, and leadership teams as needed
• Manage operational research, scheduling conflicts, and company‑wide meeting coordination (All Hands, team meetings, etc.)
• Draft and support external communications including outreach to prospects, partners, and candidates
• Prepare expense reports, assist with travel documentation, and support operational follow‑through across teams

Qualifications:

• 5+ years of experience supporting executives or leadership teams; startup or tech experience strongly preferred
• Strong communication skills with excellent written English; experience drafting external‑facing correspondence
• Highly organized with strong attention to detail and excellent time‑management skills
• Ability to work autonomously and anticipate needs in a fast‑paced, constantly shifting environment
• Experience supporting recruiting logistics, office management, or event coordination
• Comfortable interacting with clients, partners, candidates, and senior leaders
• Proficiency in Google Workspace, Microsoft Office, Slack, and productivity tools

Compensation/Benefits:

• Up to $90K-$120K base salary + meaningful equity
• Comprehensive medical benefits
• Generous PTO package
• Occasional fully remote weeks based on company needs

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