Executive Assistant

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Our client is seeking an experienced, fast‑moving, and highly adaptable Executive Assistant to support the Co‑Founder/Head of Research and Development within a rapidly growing biotech environment. This role requires exceptional judgment, the ability to manage competing priorities, and comfort working closely with senior leadership, the Board, and cross‑functional teams. Hours are 8:00am-5:00pm with after‑hours email awareness as needed. The schedule is hybrid, with Tuesday through Thursday required onsite and flexibility around a fourth day depending on business needs.

Key Responsibilities:

1. Provide executive‑level support including heavy calendar coordination, meeting prioritization, and seamless logistical planning
2. Coordinate domestic and international travel, including conference itineraries, event schedules, and possible onsite conference support
3. Support Board‑related workflows including meeting prep, documentation, tracking deadlines, and working with leadership to ensure readiness
4. Assist with department operations including organizing meetings, preparing agendas, maintaining shared documents, and consolidating competing requests
5. Collaborate closely with the CEO’s EA, another EA on the team, and office leadership to ensure consistency and smooth operations
6. Support cross‑functional communication between R&D, Operations, Clinical, and other teams
7. Manage expenses, scheduling, follow‑ups, and tracking of deliverables
8. Partner with building management, greet guests, and support general office operations as needed
9. Coordinate team lunches, offsite events, and ad hoc internal initiatives

Qualifications:

1. 10+ years of Executive Assistant experience supporting senior‑level or C‑suite leaders
2. Background in biotech, pharma, life sciences, or fast‑paced professional services strongly preferred
3. Strong communication and interpersonal skills with the ability to “read the room” and adjust accordingly
4. Highly organized with exceptional attention to detail and the ability to manage shifting priorities
5. High EQ with the ability to stay calm in fast‑moving or high‑intensity moments
6. Tech‑savvy and comfortable working with software tools, calendars, and scheduling applications
7. Experience supporting Board‑facing executives or navigating investor‑related environments a plus

Compensation/Benefits:

1. Up to $135K base salary + discretionary bonus, eligible for equity
2. Healthcare 95% employer‑covered
3. Generous PTO package
4. 401(k) with employer match

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