Administrative Assistant

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A confidential, research‑focused organization is seeking an experienced Administrative Assistant to provide long‑term administrative support to a high‑functioning internal team. This 12+ month role in Lexington, MA, is onsite, has hours of Monday-Friday from 9:00 AM-5:00 PM and is compensating $25-$30/hour.

Key Responsibilities

• Provide comprehensive administrative support to managers and team members
• Answer and direct phone calls; respond to email inquiries professionally and promptly
• Organize and schedule meetings, appointments, and conference room logistics
• Maintain contact lists, filing systems, and administrative records
• Prepare, distribute, and track correspondence, reports, memos, and forms
• Assist with preparation of regularly scheduled reports and presentations
• Coordinate travel arrangements and reconcile expense reports
• Support visitors and respond to information requests
• Research, create, and format presentations and reports
• Handle invoices and monitor administrative transactions
• Manage office supplies and equipment, including inventory tracking and reordering
• Coordinate maintenance and repairs for office equipment as needed
• Support multiple projects simultaneously while meeting deadlines

Required Qualifications

• Minimum 3+ years of administrative assistant experience
• Strong organizational skills with the ability to manage multiple priorities
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Strong customer service mindset
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Reliable work history demonstrating stability and follow‑through
• Ability to work fully onsite, five days per week

Preferred Qualifications

• Experience supporting HR, operations, or information systems teams
• Strong data entry skills and experience generating reports
• Experience reviewing data for accuracy and identifying discrepancies
• Familiarity with workflow or process improvement concepts
• Experience with SAP HR or similar systems
• Familiarity with service request or ticketing platforms (e.g., ServiceNow)

A1448631CP_1772028404

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