Executive Assistant/Office Manager

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Our client, a fintech startup located in Flatiron, is seeking a Temporary Executive Assistant to the CEO/Office Manager. The role would start as soon as they find the right person and last through early July. This position will start 5 days for ~1 month in the office and then will transition to a 4/1 hybrid schedule. Hours are from 9am-6pm. This opportunity pays up to $45.67/hr.

Responsibilities:

• Provide comprehensive executive support to the CEO, including complex calendar management, travel arrangements, and expense reporting
• Coordinate meetings and communications across global time zones
• Manage office administration, including vendor relationships, supplies, and facility maintenance- the office will not include more than 10 employees by the end of 2025
• Handle confidential information with absolute discretion
• Coordinate internal communication and maintain organizational documentation
• Manage office budget and track expenses
• Support HR initiatives and maintain office policies and procedures
• Assist with special projects and ad-hoc tasks as needed

Qualifications:

• 4+ years of experience as an Executive Assistant to C-level executives
• Proven experience in office management within a fast-paced startup environment
• Exceptional organizational skills and attention to detail
• Strong problem-solving abilities and proactive approach to challenges
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite, Google Workspace, and modern productivity tools
• Experience working with global teams across different time zones
• Ability to handle confidential information with discretion and professionalism
• Bachelor’s degree preferred
• Experience in a startup environment is a must
• Experience with event planning and vendor management
• Ability to work independently and prioritize competing demands

A1448970NY-Temp_1772125955

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