Executive Assistant
About the Role
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Private holding company located in Meatpacking District, Manhattan is seeking a talented individual to serve as a Temporary Executive Assistant to the HR team to provide maternity week coverage, starting in early April 2026 through July 2026. This position is ideal for a motivated, self-starting professional open to dive into both administrative responsibilities as well as special project assignments with excellent problem solving and critical thinking skills. Requiring 5 days/week on-site from 8:30am-5:30pm with flexibility, pay rate up to $50/hour.
Responsibilities:
- Support primarily CHRO and HR Operations Specialist
- Provide multiple calendar management
- Assist with interview scheduling and coordinating with HR
- Organize lunch ordering and setup for internal and external meetings
- Collaborate with assistants in all areas of the company to handle logistics for internal and external meetings, projects, and special assignments
- Coordinate business travel logistics, creating itineraries and making travel arrangements
- Manage expense reports and vendor invoices as needed
- Both individually and on a team, assist with special project assignments
- Assist with ad-hoc job-related requests as needed
Ideal profile and characteristics:
- Quick and agile thinker / learner able to function well in a high-paced, rapidly evolving environment
- Proven ability to meet deadlines, multi-task, and take full ownership of responsibilities
- Flexible and resilient with an eagerness to learn, receptive to constructive feedback
- Detail oriented with excellent time management and organizational skills
- High level of integrity, discretion, professionalism, and confidentiality
- Ability to anticipate the needs of the executive, the team, and the company
- Tech-savvy and resourceful
- Proactive, positive, energetic personality with a can-do attitude
- Excellent written and verbal skills
- Advanced knowledge of Microsoft Office Suite, including proficiency in Excel, Outlook and PowerPoint
Education and Experience:
- 5+ years of experience supporting senior level executives preferably in the Finance/Investment industry
- Experience in a fast-paced environment supporting a C-level executive a plus
- Bachelor’s degree preferred
A1449004NY-Temp_1772136923
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.