Administrative Assistant

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Our client, an international architecture and landscape architecture firm, is seeking a proactive, motivated, and organized Temporary Administrative Assistant to support the Director of Business Strategy & Partnerships. This role is 5 days in office and guarantees at least 32-40 working hours per week. The role will start as soon as the team finds the right cand and will last for about 3 months with the potential to extend as needed. The position pays up to $39/hr.

Responsibilities:

• Manage the Director’s calendar, scheduling, and follow-ups to ensure deadlines are met
• Prepare and submit expense reports and provide general administrative support
• Handle correspondence, draft communications, and maintain organized follow-up systems
• Prepare meeting materials, take notes, track action items, and support acquisition meetings
• Coordinate occasional local travel and related logistics
• Organize, format, and maintain documents, presentations, and historical records
• Ad hoc task as needed by the team

Qualifications:

• 2-4+ YOE in an administrative position within a corporate setting
• Advanced proficiency in Outlook, Excel, Word, and PowerPoint (required)
• Proven ability to take initiative and work autonomously
• Self-guided with strong decision-making skills; thoughtfully considers options before escalating questions
• Excellent written and verbal communication skills with a polished, professional demeanor
• Strong attention to detail and high standards for accuracy
• Experience with Adobe (preferred)
• Exceptional organizational and time management skills
• Strong writing and editing skills

A1449032NY-Temp_1772139328

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