Executive Assistant
About the Role
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Our client, a brand management firm that acquires consumer brands across fashion, retail and sports, is seeking a confident, fast‑moving Executive Assistant to support the COO of a high‑growth consumer brand organization. This role requires exceptional organizational skills, strong judgment, and the ability to thrive in a high‑pace, client‑facing environment. The COO is extremely busy and values an EA who can partner closely with him, stay a step ahead, and help bring structure and efficiency to his day. Hours are 8:30am-5:30pm, and the role is fully onsite.
Key Responsibilities:
- Provide executive‑level support to the COO, including heavy calendar management, meeting prioritization, and real‑time schedule adjustments
- Coordinate extensive domestic and international travel, including flights, hotels, ground transport, visas, and detailed itineraries
- Manage communication flow including inbox triage, drafting correspondence, and handling follow‑up tasks
- Prepare documents, presentations, meeting materials, and content for internal and external discussions
- Support COO in meetings by tracking notes, action items, deadlines, and follow‑through
- Serve as a professional, client‑facing representative for the COO with internal teams and external partners
- Collaborate closely with the CEO’s EA and cross‑functional partners for smooth operations
- Participate in firm culture, including weekly terrace happy hours and seasonal events
Qualifications:
- 5+ years of Executive Assistant experience supporting senior leadership; experience with a fast‑paced leader preferred
- Ability to remain calm under pressure and confident when interacting with senior executives and clients
- Strong communication skills with excellent professionalism and presentation
- Highly organized with advanced multi‑tasking ability and strong attention to detail
- Tech‑savvy with the ability to implement efficient systems and workflows
- Comfortable adapting to a fast‑paced, high‑energy environment with shifting priorities
- Degree highly preferred
Compensation/Benefits:
- Up to $110K base salary + discretionary bonus + equity
- Medical, dental, and vision benefits
- 401(k) with employer match
- PTO package
- Gym reimbursement through health insurance
- HSA‑eligible health plans with annual employer contribution
- Employee discounts on brands in the portfolio
- Summer Friday hours
A1449070NY-Perm_1772477599
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
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