Executive Assistant

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Our client, a brand management firm that acquires consumer brands across fashion, retail and sports, is seeking a professional, steady, and highly organized Executive Assistant to support the CFO and broader finance team in a dynamic, fast‑paced environment. This is an excellent opportunity for a rising EA with strong communication skills, attention to detail, and the ability to support leaders who travel frequently and manage international time zones. Hours are 8:30am-5:30pm, and the role is fully onsite five days per week.

Key Responsibilities:

• Provide administrative support to the CFO and a group of finance professionals, prioritizing CFO support
• Manage complex calendars, internal meetings, external calls, and multi‑time‑zone scheduling
• Support meeting logistics including preparing materials, gathering documentation, printing, and room setup
• Coordinate domestic and international travel with assistance from a travel agency; prepare itineraries and adjust plans proactively
• Process expense reports and assist with tracking corporate card activity
• Screen emails, manage inbox flow, and prioritize urgent requests
• Support conference room coordination, ordering lunches, and ensuring office and meeting spaces remain tidy and ready for visitors
• Liaise with building reception and internal staff for visitor access
• Assist with office operations alongside the Office Manager, including supplies, restocking, and ad hoc tasks

Qualifications:

• 2-3+ years of Executive Assistant or administrative experience, ideally in finance or professional services
• Strong communication and interpersonal skills with a professional, steady presence
• Highly organized with strong attention to detail and ability to manage competing priorities
• Confident, discreet, and able to read the room when interacting with senior executives
• Ability to work independently while being a strong partner to the Office Manager
• Proficiency in Microsoft Office; comfort with spreadsheets and basic Excel tasks
• Degree highly preferred

Compensation/Benefits:

• Up to $95K-$100K base salary + discretionary bonus + equity
• Medical, dental, and vision benefits with employer coverage
• 401(k) with employer match
• PTO package
• Gym reimbursement through health insurance
• HSA‑eligible plans with annual employer contribution
• Employee discounts across brand portfolio

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