Receptionist/Office Coordinator

To Apply for this Job Click Here

Our client is seeking a friendly, proactive, and service‑driven Receptionist/Office Administrator to serve as the face of a corporate, professional environment. This role requires a warm presence, strong communication skills, and the ability to take ownership of front‑of‑house and office‑wide responsibilities. Hours are 8:30am-5:00pm with flexibility for earlier or later start times when needed for meeting setup. The role follows a hybrid schedule of four days onsite with Fridays remote, except for occasional investor meetings requiring in‑office presence.

Key Responsibilities:

• Serve as the front desk representative by greeting visitors, registering guests with security, and offering refreshments
• Manage three conference rooms including scheduling, setup, AV readiness, catering orders, and cleanup, always ensuring a client‑ready appearance
• Order and maintain office supplies, kitchen inventory, and weekly food deliveries; stock pantries daily and keep common areas tidy
• Coordinate birthdays, anniversaries, and internal celebrations including gifting and communication
• Assist with onboarding including workstation setup and ordering welcome materials
• Support six investment professionals with administrative tasks including calendar management, travel coordination, reservations, and expenses
• Assist with office logistics including mail distribution, package handling, shipping, scanning, and vendor coordination
• Proactively identify needs, ask questions, and offer suggestions to streamline daily operations

Qualifications:

• 1-2+ years of office experience within a corporate or professional services environment
• Strong communication skills, professional presence, and comfort interacting with senior stakeholders
• Highly organized with strong attention to detail and ability to anticipate needs
• Proactive, enthusiastic, and dependable; able to connect the dots and prevent issues before they arise
• Comfortable with hands‑on tasks including stocking, cleaning conference rooms, and organizing common spaces
• Degree strongly preferred

Compensation/Benefits:

• Up $95K base salary + discretionary annual bonus
• Medical, dental, and vision benefits fully covered for employees
• 401(k) with safe‑harbor employer contribution
• Generous PTO policy
• Office closed the last two weeks of December, remote work the last two weeks of August

A1449342NY-Perm_1772486272

To Apply for this Job Click Here