Event Program Coordinator – $23/hr- $25/hr – Alexandria, VA
About the Role
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Our client, a large national membership organization, is seeking a Temporary Event & Program Coordinator to support their upcoming annual meeting and related programming.
About the Role
- Serves as the primary point of contact for contract routing, authorized signatures, and sponsor-related documentation.
- Acts as a liaison for sponsors and partners participating in the organization’s Annual Meeting.
- Supports email management, administrative tasks, and project coordination for event programming.
- Reviews and organizes certificates of insurance, following up with partners who have not submitted required materials.
- Processes and tracks invoices and maintains financial documentation for event activities.
- Coordinates with senior specialists to ensure all logistical operations are on track.
- Manages and tracks Speaker engagement items.
- Works with programming leads to finalize speaker and session details.
- Provides onsite support as needed, including staffing the Speakers Office, conducting room checks, AV checks, room counts, and collecting session evaluations.
- Supports broader event programming projects as assigned.
About You
- Experienced with Microsoft Office (Word, PowerPoint, Excel, Outlook), mobile apps, and CRM databases.
- Strong customer service orientation with excellent collaboration and time‑management skills.
- Highly organized with strong attention to detail and the ability to prioritize effectively.
- Clear written and verbal communication skills.
- Exercises good judgment and consistently meets deadlines.
- Bachelor’s degree required (equivalent experience considered).
- Experience with Salesforce or event‑management software is a plus.
About the Position
- Location: Alexandria, VA (Hybrid – 3 days onsite at headquarters)
- Hours: Full‑time, 40 hours/week (9:00 AM-5:00 PM)
- Start Date: ASAP
- Duration: Through end of June, with strong likelihood of extension
- Pay Range: $23-$25/hour
A1449694DC-Temp_1772648930
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