Administrative Assistant

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Our client is seeking a proactive and organized Administrative Assistant to support the CEO and CFO, along with contributing to broader operational workflows within a fluid environment. This is an excellent opportunity for a rising administrative professional to gain exposure to senior leadership, project work, and cross‑functional business operations. Hours are 9:00am-5:30pm with occasional early mornings for board meetings. The role is hybrid with four days onsite (one remote day per week).

Key Responsibilities:

• Provide calendar management and scheduling support for the CEO and CFO, including calls, meetings, and internal coordination
• Arrange domestic and international travel including flights, accommodations, and itineraries
• Process expenses, reconcile receipts, and support basic financial workflows
• Assist with office operations including vendor coordination, supply ordering, and workspace logistics
• Support onboarding tasks including workspace setup and coordination with internal teams
• Serve as backup for the Office Manager on internal coordination and light project work
• Help prepare documents, presentations, or materials as needed for leadership meetings
• Support project and operational initiatives in collaboration with the operations and finance teams

Qualifications:

• 1+ years of administrative experience in a corporate or professional services environment
• Highly organized with the ability to manage shifting priorities and multiple executives
• Strong communication skills and professional presence
• Comfortable with scheduling, travel coordination, and expense processing
• Proactive, eager to learn, and able to take initiative with minimal oversight
• Comfortable interacting with senior leadership and external partners
• Bachelor’s degree highly preferred
• Ability to work onsite four days each week with flexibility

Compensation/Benefits:

• Up to $70K-$85K base salary + discretionary bonus
• Extensive medical, dental, and vision coverage options with most plans fully employer‑paid
• 401(k)
• FSA/HSA options, telemedicine, disability benefits, commuter benefits
• PTO package

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