Executive Assistant/Office Manager

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Our client is seeking a proactive and highly organized Office Manager/Executive Assistant to support a growing investment team in New York. This hybrid function combines executive support with office operations, offering exposure to senior leadership and meaningful ownership over the NYC workspace as the team prepares for a potential office move. Hours are 8:30am-5:30pm with some flexibility. The position is fully onsite five days per week.

Key Responsibilities:

• Provide executive support to a group of New York and West Coast team members, including calendar management, domestic and international travel, and expenses
• Assist with meeting coordination, visitor logistics, room setup, and office presentation
• Sit at the front desk and serve as the office’s first point of contact; maintain a warm, welcoming, professional presence
• Manage kitchen stocking, ordering supplies, vendor coordination, and day‑to‑day office needs
• Partner with leadership on the upcoming NYC office move and support facilities‑related planning
• Support special projects across operations including payments, systems work, rebranding initiatives, and workspace planning

Qualifications:

• 5+ years of administrative or office management experience; professional services, private equity, tech, or startup backgrounds welcome
• Strong communication skills with ability to interact with senior stakeholders and external partners
• Highly organized with strong attention to detail and the ability to manage shifting priorities
• Comfortable managing both EA and Office Manager duties in a small‑team environment
• Proactive, resourceful, and solutions‑oriented with strong follow‑through
• Able to work independently, take initiative, and bring structure to evolving workflows
• Team‑oriented, dependable, and comfortable in a collaborative, low‑ego culture

Compensation/Benefits:

• Up to $130K base salary + paid overtime + discretionary bonus
• 100% employer‑funded medical, dental, and vision for employees; 90% covered for family
• Profit‑sharing plan, self‑contributing 401(k)
• PTO package
• Quarterly company gatherings

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