Executive Assistant

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Our client is seeking a highly experienced, proactive Executive Assistant to support the Chairman and Chief Operating Officer within a global investment environment. This is a high‑visibility, fast‑moving role that requires exceptional judgment, strong communication skills, and the ability to operate as a trusted partner to two extremely busy senior leaders. Hours are 9:00am-5:00/5:30pm, fully onsite five days per week, with strong work/life balance and an exceptionally supportive culture.

Key Responsibilities:

• Provide day‑to‑day support to the Chairman and COO, including complex calendar management, prioritization, and high‑volume scheduling across global time zones
• Coordinate extensive domestic and international travel including itineraries, visas, accommodations, logistics, and ongoing adjustments
• Prepare and manage materials for board meetings, leadership sessions, and investor meetings
• Act as a key liaison for senior executives, board members, internal teams, and external stakeholders
• Draft and manage correspondence, communication, and follow‑ups with accuracy and discretion
• Serve as a strategic partner and gatekeeper, anticipating needs and proactively solving problems
• Support high‑level workflows while also rolling up sleeves for administrative tasks (printing, binding, reception backup, etc.)
• Manage expense reports through Concur
• Coordinate special projects, deadlines, and ad hoc tasks

Qualifications:

• 10-15+ years of Executive Assistant experience supporting C‑suite level executives
• Experience in a finance‑driven environment such as private equity, investment management, banking, or corporate finance
• Strong communication ability and comfort interacting with senior stakeholders
• Highly organized, resourceful, and able to manage competing priorities calmly and efficiently
• Strong financial acumen and ability to work with financial documents and board materials
• Advanced proficiency in Outlook, Word, Excel, and PowerPoint
• Comfortable with a “nothing is beneath you” approach and contributing to team‑wide needs

Compensation/Benefits:

• Up to $150K-$165K base salary + discretionary bonus
• 100% employer‑paid medical, dental, and vision for employee and dependents
• PTO package + flexible work from home days
• Breakfast and lunch provided daily
• Work cell phone and laptop provided
• 401(k) with employer match

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