Facilities Manager

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Our client is seeking an experienced, fast‑moving Facilities Manager to oversee workplace operations across a multi‑floor New York office while also aligning with global standards for a large corporate environment. This role requires exceptional judgment, strong communication skills, and the ability to lead a high‑performing facilities team in a fast‑changing, high‑expectation setting. Hours are 8:00am-5:00/5:30pm with flexibility for overtime. The role is fully onsite five days per week, with potential flexibility for a 4/1 schedule.

Key Responsibilities:

• Lead and develop a small facilities team, providing coaching, training, and clear priorities for daily operations
• Oversee day‑to‑day facilities operations across three office floors, ensuring all spaces meet firm standards for professionalism, safety, and functionality
• Manage vendor and building relationships, negotiate contracts, oversee service delivery, and identify opportunities for cost efficiency
• Oversee preventative maintenance, emergency procedures, space utilization, and office layout planning
• Lead office expansions, reconfigurations, and fit‑outs in partnership with leadership, contractors, and project teams
• Maintain accurate budgets and forecasts; track operating expenses, capital expenditures, and procurement activities
• Manage inventory and maintain an asset register for equipment, supplies, and furniture
• Support ESG initiatives including waste reduction, energy efficiency, and carbon data tracking
• Partner with global teams and act as the primary NYC liaison for London‑based leadership
• Ensure compliance with health and safety regulations through regular inspections and documentation
• Support holiday events, office outings, desk moves, and other project‑based work

Qualifications:

• 10+ years of facilities or office operations experience in a fast‑paced corporate environment
• Experience supporting multi‑site offices and working with global leadership strongly preferred
• Strong project management experience with capital projects, relocations, expansions, and vendor oversight
• Excellent communication skills with the ability to build trust and present confidently to senior stakeholders
• Strong financial discipline and experience managing budgets and forecasts
• Highly organized, solution‑oriented, and able to operate with independence in a dynamic environment
• Experience leading and mentoring facilities staff
• Bachelor’s degree preferred

Compensation/Benefits:

• Up to $165K-$180K base salary + discretionary bonus
• Generous PTO package
• 100% employer‑paid medical, dental, and vision benefits
• 401(k) with employer match
• $40/day lunch stipend; $50 dinner stipend after 6pm
• Company‑paid Uber for arrivals before 7am and departures after 8pm
• Annual philanthropic benefit for volunteer participation

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