Administrative Assistant- Occupancy

This is a 4‑month contract Administrative Assistant role with a nonprofit housing and property management organization supporting vulnerable populations. The position is 100% onsite in Jamaica Plain, MA, starting ASAP, with the potential to extend. Hours are Monday-Friday, 8:30 AM-5:00 PM, and the pay range is $23/hour. The role supports occupancy, compliance, and property management teams with day‑to‑day administrative and leasing documentation, and the interview process is virtual.

Job Responsibilities

• Provide administrative and clerical support to occupancy, compliance, and property management teams
• Compile, review, and maintain leasing and compliance files
• Process move‑ins, move‑outs, transfers, and lease renewals
• Coordinate annual and interim recertifications and track documentation
• Enter and maintain accurate data in internal systems (SharePoint and property management software)
• Prepare inspection notices, follow‑up letters, and compliance communications
• Handle general office support including reception, mail, copying, and supplies
• Participate in required trainings and collaborate across departments

Candidate Qualifications

• High school diploma or GED required; undergraduate degree preferred
• 2+ years of administrative experience or a bachelor’s degree
• Strong written and verbal communication skills
• Proficiency with Microsoft Word, Excel, Outlook, and general office equipment
• Experience with databases or property management software preferred
• Ability to multitask, manage time well, and work independently
• Comfortable working in emotionally intense environments and with diverse populations
• Professional, reliable, and team‑oriented with strong ethical boundaries

Qualified and interested candidates are encouraged to apply today for immediate consideration.