Office Services Associate

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Our client is seeking a reliable and detail-oriented Event & AV Support Coordinator to support meeting spaces and special events across a multi-building campus. This role is responsible for ensuring meeting rooms and event spaces are properly set up, equipment is maintained, and all spaces are ready to deliver a seamless experience for meeting hosts and attendees. The hours are 2pm-10:30pm.

Key Responsibilities:
* Conduct daily and weekly meeting room and equipment inspections, documenting results using a mobile device.
* Print and post daily meeting room schedules to ensure rooms are clearly organized and prepared.
* Maintain and update the AV asset inventory database, including equipment locations and identification numbers.
* Move, arrange, and break down tables and chairs to meet daily meeting and event setup requirements in flexible meeting spaces.
* Transport and set up portable audiovisual equipment across a campus of three buildings.
* Support the setup and teardown of special events, including tables, chairs, linens, skirting, AV equipment, and cabling.
* Ensure all meeting rooms and event spaces are set up according to meeting host requirements and organizational standards.
* Communicate effectively with supervisors, team members, and clients to ensure smooth event execution.
* Follow all departmental safety policies and procedures.
* Perform additional duties as assigned to support meeting and event operations.

Qualifications:
* High school diploma or equivalent required
* AV training or certification preferred
* 2+ years of experience in banquet setup, audiovisual support, or meeting room/event setup preferred
* Strong teamwork and interpersonal skills with the ability to communicate effectively both verbally and in writing
* Excellent customer service mindset with a focus on delivering a positive client experience
* Comfortable using computer equipment and Microsoft Office applications
* Ability to lift and move up to 50 lbs. and assist with setting up and breaking down folding tables and chairs for large meetings and events
* Ability to frequently walk between buildings and navigate stairs throughout the workday

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