Administrative Assistant

Administrative Assistant

Overview
We are seeking a reliable and professional Administrative Assistant to support daily office operations and serve as the first point of contact at the front desk. This role is primarily administrative and customer-facing, with light Accounts Payable responsibilities as part of the overall support function.

Key Responsibilities

Front Desk & Administrative Support

• Greet visitors and manage front desk coverage in a friendly, professional manner
• Answer and route incoming phone calls and emails
• Schedule meetings, coordinate calendars, and assist with conference room setup
• Maintain office supplies and place orders as needed
• Handle incoming and outgoing mail, packages, and deliveries
• Assist with document preparation, filing, scanning, and data entry
• Support internal teams with general administrative tasks and special projects
• Maintain organized records and ensure office procedures are followed

Light Accounts Payable Support

• Assist with processing invoices and expense documentation
• Match invoices with purchase orders or approvals
• Enter invoice data into accounting or tracking systems
• Coordinate with vendors and internal teams regarding invoice questions
• Help ensure timely and accurate payments

Qualifications

• Previous experience in an administrative, front desk, or office support role
• Basic familiarity with Accounts Payable processes is a plus
• Strong organizational skills and attention to detail
• Professional communication skills, both written and verbal
• Comfortable using Microsoft Office (Outlook, Word, Excel)
• Ability to multitask and prioritize in a fast-paced office environment
• Dependable, proactive, and team-oriented

Work Environment

• Office-based, front desk-focused role
• Regular interaction with internal staff, visitors, and vendors