Administrative Assistant
About the Role
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Our client, a global investment management firm located in Manhattan is looking for a Temporary to Permanent Administrative Assistant to join their team. This position will serve on a trial basis for 4-6 months to help cover a maternity leave and will go permanent if the person is a good fit. This person will operate on a hybrid schedule between the hours of 9am-5pm. Compensation is 85-95K once permanent.
Responsibilities:
- Contribute to data analysis initiatives and workflow optimization
- Prepare broker review prep packs from multiple data sources
- Assist in creating internal/external presentations (data, content, formatting)
- Coordinate meetings with corporate executives, industry experts, government entities; manage roadshows, conferences, trips
- Serve as point of contact for CEOs, CFOs, C‑suite and Investor Relations
- Support quarterly marketing materials
- Liaise with Legal, Compliance, Finance on research services relationships
- Partner across Compliance, Marketing, Operations, Tech for program integration
- Basic admin tasks: scheduling, call setup, calendar management, call listening, time zone coordination
- Plan travel and prepare materials/decks
Qualifications:
- Bachelor’s degree required; finance/business/econ preferred
- Excellent written/verbal communication
- Proactive, detail-oriented problem-solver
- Strong judgment and integrity
- Advanced Excel and PowerPoint; Tableau/Snowflake/GenAI a plus
- Ability to synthesize data into insights
- Professional and personable demeanor
- Tech-comfortable and quick learner
A1450930NY-Temp_1773339173
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
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