TTH Part-Time Admin Assistant in Downingtown – Up to $25/Hr!

To Apply for this Job Click Here

Our client, a community-focused recreation organization, is seeking a contract-to-hire, part-time Administrative Assistant to support daily operations and programs at their Downingtown, PA office. This onsite role is ideal for an organized, service-oriented professional who enjoys supporting leadership, working with the public, and helping community programs run smoothly.

About the Job:

• Serve as a key administrative support to the Executive Director, assisting with the daily operations of all recreation programs
• Act as a welcoming first point of contact by greeting visitors, residents, instructors, board members, and staff; answering and directing incoming phone calls and emails
• Perform general administrative duties including filing, scanning, data entry, calendar management, mailings, deliveries, and maintaining activity schedules
• Support program coordination by preparing class supplies and paperwork, sending participant notifications, and assisting with program registrations (in person and by phone)
• Maintain and update program registrations, ticket sales, and daily revenue records; assist with end-of-day verification and closing procedures
• Handle discount ticket sales involving cash transactions; ensure accurate logging, reconciliation, and inventory tracking
• Support instructors by assisting with onboarding paperwork, attendance tracking, and invoice submissions
• Assist with marketing and communications efforts, including website updates, social media content, email marketing, and drafting press releases for newsletters and community publications
• Help implement seasonal programs by supporting on-site logistics such as facility access, signage, instructor check-ins, and participant evaluations
• Represent the organization at community events as needed and maintain strong working relationships with staff, volunteers, township partners, and community groups

About You:

• 2-3 years of administrative or accounting support experience required
• High school diploma required; higher education preferred
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Excellent verbal and written communication skills with a customer-service mindset
• Detail-oriented and reliable
• Proficient in Microsoft Office (Word, Excel, Outlook); experience with recreation software a plus
• Ability to lift up to 50 lbs and perform physical tasks such as standing, bending, reaching, and carrying as needed