Events Admin

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Overview

Our client is seeking an Events Coordinator to join their Brand and Communications team on a 1‑year contract with potential to extend. This is a fantastic opportunity for someone early in their career who is highly organized, polished, and interested in gaining hands‑on exposure to corporate events, trade shows, and conferences.

This role is ideal for someone with 1-5 years of experience who enjoys keeping processes moving, supporting multiple stakeholders, and being part of large, high‑visibility events, even if they are not leading them end to end.

Schedule and Compensation

* Long‑term contract with potential to extend
* Pay rate $24-$25 per hour, with flexibility for additional experience
* Hybrid schedule with 3 days onsite
* Flexibility around which day is onsite in addition to Tuesday and Wednesday
* Minimal travel expected
* Occasional local Chicago event support

What You’ll Be Doing

* Provide administrative and logistical support to the Brand and Communications team
* Support corporate events ranging from internal meetings to large annual events
* Assist with trade shows and conferences
* Coordinate behind‑the‑scenes details such as materials, shipping, and receiving
* Ensure event materials such as tablecloths, signage, and brochures are organized and ready
* Support client visits and office‑based events
* Proactively manage calendars, meetings, and scheduling for multiple team members
* Track travel details and assist with expense reporting
* Communicate professionally with internal teams, vendors, and external partners
* Support special projects and recurring initiatives as needed

What Makes This Role Exciting

* Exposure to large‑scale corporate events without needing prior events experience
* Opportunity to learn event coordination from the ground up
* Visibility across a highly collaborative, fast‑paced team
* A great stepping stone for someone interested in events, marketing, or communications
* Long‑term stability with room to grow

What We’re Looking For

* 1-5 years of experience in an administrative, coordination, or support role
* Strong organizational skills and attention to detail
* Professional and polished communication style, both on the phone and via email
* Ability to manage multiple priorities and keep processes moving
* Comfortable supporting senior stakeholders
* Proactive, reliable, and eager to learn
* Proficiency in Microsoft Word, Excel, and PowerPoint
* Bachelor’s degree preferred

Culture Fit

The ideal candidate is someone who thrives in a collaborative environment, enjoys supporting a smart and driven team, and takes pride in being dependable and detail‑oriented. This is a great role for someone who wants exposure, experience, and growth while contributing meaningfully behind the scenes.

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