Administrative Assistant

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We are working with a real estate company located in Rosemont and looking for a Property Associate. This role supports the Property Manager with day-to-day operations, tenant relations, and administrative tasks while gaining hands-on experience in commercial property management.

Key Responsibilities:

• Accounts Payable: Upload and code invoices in P2P, ensure vendor compliance with submission guidelines, and coordinate payments when needed.
• Work Orders & Maintenance: Dispatch and track work orders, coordinate vendor repairs, and follow up on tenant maintenance requests.
• Tenant Relations: Respond to tenant inquiries, support property inspections and site visits, and coordinate utility transfers for move-ins and move-outs.
• Vendor Management: Prepare service contracts, manage vendor setup in Yardi, ensure Certificates of Insurance compliance, and assist with vendor quotes.
• Compliance & Reporting: Track compliance data in Yardi, maintain expense tracking, and keep tenant and vendor records up to date.
• Administrative Support: Maintain electronic files, manage calls and mail, support office operations, and assist with special projects.

Qualifications:

• 1+ year of experience in property management or commercial real estate preferred
• Degree is preferred
• Experience with Yardi or similar property management systems is a plus
• Proficiency in Microsoft Office, especially Excel
• Strong organizational, communication, and customer service skills
• Ability to manage multiple priorities in a fast-paced environment

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