Administrative Professional

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Our client is seeking a proactive, organized Administrative Professional to support Investor Relations and Communications within a leading global investment firm. This role provides administrative and operational support to multiple professionals across fundraising, communications, and IR, and requires strong attention to detail, excellent communication skills, and comfort in a fast‑paced environment. Hours are 9:00am-5:00/6:00pm, onsite Monday-Thursday with remote Fridays.

Key Responsibilities:

• Manage complex calendars, schedules, and time‑sensitive meeting coordination for IR and Communications leaders
• Support investor and prospective‑investor meeting scheduling, confirmation, and logistics
• Coordinate domestic and international travel itineraries
• Greet and support onsite guests; coordinate conference rooms, video conferencing, and call logistics
• Assist in preparing meeting materials including PowerPoint presentations, Salesforce entries, reports, and proofreading all documents for accuracy
• Maintain CRM data (Salesforce), ensuring contacts, interactions, and meeting records are updated and accurate
• Support the production and organization of fundraising materials, printed decks, binders, and reports
• Process expenses using Concur and maintain accurate records across the team
• Maintain organized file structures and ensure confidentiality in all documentation
• Support special projects, events, and ad‑hoc operational needs

Qualifications:

• Bachelor’s degree strongly preferred
• 3-5+ years of administrative experience within professional services; IR or sales support experience a strong plus
• Strong communication, interpersonal, and client‑facing skills
• Proficiency in Microsoft Office Suite with strong PowerPoint and Excel familiarity
• Experience with Salesforce or other CRM platforms preferred
• Highly organized with the ability to manage multiple professionals and shifting priorities
• Strong attention to detail and commitment to accuracy
• Proactive, dependable, team‑oriented, and comfortable taking initiative

Compensation/Benefits:

• Up to $115K-$120K base salary + paid overtime +discretionary bonus
• 100% employer‑paid medical benefits starting day one
• Fully catered breakfast and lunch; onsite gym with Pelotons
• PTO package
• Equity Participation Plan (significant firmwide profit‑sharing mechanism)
• Fertility and family planning benefits through Maven

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